Editorial Systems Assistant (Data Entry)

Editorial Systems Assistant (Data Entry)

Job category: Technology

Job Type: Full Time

Ridge, New York

Closes on:

Job Description:

Editorial Systems Assistant (Data Entry)

Who we are:
The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents over 55,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world. Society offices are located in College Park, MD (Headquarters), Ridge, NY, and Washington, D.C.

Position Summary:
Handles all incoming manuscript-related correspondence. Performs a variety of updates to manuscript and referee databases. Processes manuscript submissions.

A Typical Week May Look Like This:

  • Reads, interprets, and creates database records of incoming author, referee, and production vendor correspondence
  • Creates database record for new referees
  • Performs updates and/or corrections to manuscript and referee databases
  • Processes receipt of manuscripts and supplemental material
  • Formats files using the appropriate version of LaTeX or Word
  • Evaluates and processes various types of graphics files
  • Creates PDF manuscript files for Editorial, peer review, and for use in production
  • Inputs and maintains a wide range of database entries and flags
  • Communicates with authors regarding any unresolved issues. This may require composition of correspondence and/or completion of standard letters to include information relevant to the individual author
  • Maintains daily contact with Editorial Systems staff
  • Maintains routine contact with authors

Is This You:

  • AA required (appropriate experience in lieu of degree will be considered)
  • Ability to work in a high-volume environment with rapidly changing priorities
  • Knowledge of LaTex, Word, and PDF conversion desirable
  • Accurate keyboarding skills with minimum speed of 50 wpm
  • Technical skills and experience using database and software applications
  • Minimum of two years’ experience in electronic communications and text editing
  • Strong organization, documentation, and prioritization skills
  • Strong written and verbal communication skills
  • Excellent attention to detail
  • Ability to adapt to quickly changing schedules
  • Ability to work well with interdepartmental teams as well as independently

Our Mission:

To advance and diffuse the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community, we:

  • Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
  • Advance scientific discovery and research dissemination
  • Advocate for physics and physicists, and amplify the voice for science
  • Share the excitement of physics and communicate the essential role physics plays in the modern world
  • Promote effective physics education for all

The Core Values that Drive our Mission are:

  • The Scientific Method
  • Truth and Integrity
  • Diversity, Inclusion, and Respect
  • Partnering, Cooperation, and Open Collaboration
  • Speaking Out
  • Education and Learning

The American Physical Society is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Kimberly Browne, Senior Recruiter at browne@aps.org

The role is temporarily 100% remote and will be based in the relevant department home office (College Park, MD, Ridge, NY or Washington, DC) when on-site work resumes.

We welcome you to apply today!


Apply Here



Company name:
American Physical Society

Position filled: Open

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