Job Description:

Overview

American College of Obstetricians and Gynecologists (ACOG), a membership organization dedicated to the advancement of women’s health care in Washington, DC, is currently seeking a Program Assistant to support College activities related to health information technology, data collection, analysis, and clinical informatics. This includes the Family Planning and Annual Report, the Women’s Health Registry Alliance, the Birth Registry, the ACOG Prenatal Record and other software implementation, as well as clinical decision support projects, patient outcomes research, various workgroups, and other projects and initiatives.

Responsibilities

• Assist with preparations and activities for the Women’s Health Registry Alliance, the Birth Registry, health information technology initiatives, as well as any ad hoc workgroup and taskforce meetings and conference calls; send out meeting notices and communications; maintain committee member rosters; coordinate hotel arrangements and transportation; reserve in-house meeting space and catering; make arrangements for any audiovisual equipment; prepare electronic agenda books; and provide on-site support for the committee and staff members.
• Assist with follow-up on committee, workgroup, and department actions, including: revising documents; preparing, proofreading, and finalizing correspondence; and maintaining document files.

• Provide support for the Family Planning and Annual Report project with the Office of Population Affairs. This includes scheduling meetings, drafting agendas and meeting minutes. This role will also coordinate communications with electronic health record vendors and Title X sites. Work with team to develop Power Point presentations and develop burden estimates. Support testing of data collection and reporting mechanism in pilot sites and development of implementation guides for participating sites.

• Support department activities by coordinating multiple calendars, scheduling meetings and conference calls. Drafting conference call agendas and meeting minutes. Coordinate and monitor departmental email addresses (inquiries), web conferences, online discussion groups, and listservs. Manage department website content and format updates.

• Support the ACOG Informatics Group and its activities online and in person.

• Assist in the development of marketing materials for department and program activities. Provide booth exhibiting support and outreach at national and regional meetings.

• Develop and implement paper and online surveys using Google Docs and/or surveymonkey.com. Provide telephone coverage; respond to inquiries or refer calls as necessary; share telephone coverage with other staff as needed.

• Research medical literature and online resources related to department interests; retrieve articles from online databases such as PubMed; coordinate with the Resource Center; and maintain an electronic library of culled articles.

• Draft literature reviews and proposals for grants, cooperative agreements, and contracts including developing services and products.

• Maintain a budget-tracking system for the department and process all income deposits, expenditures, expense reimbursements, invoices for representatives, staff members, Alliance, and work group members.

• Facilitate contract review processes with legal and finance teams.

• Provide assistance on special projects as needed.

Qualifications

• High school degree required; Bachelor’s degree preferred;
• Excellent written and verbal communication skills;
• Ability to complete multiple tasks and manage a high volume of work.
• Strong organization skills and close attention to detail required;
• Strong customer service skills including exemplary telephone manners with an ability to relate well to a variety of people.
• Strong, working knowledge of Microsoft Office applications (Excel, Outlook, PowerPoint, Publisher, Word).
• Complete discretion and trustworthiness in handling confidential information.
• Basic knowledge of website content management.
• Ability to work with unfamiliar medical and informatics terminology.
• Organized, capable of prioritization, and both detail-and deadline-oriented.
• Ability to set priorities and follow through on tasks with limited supervision.
• Able to think strategically and anticipate needs;
• Ability to work with others while handling a diverse workload.
• Professional appearance and manner.
• Must be able to work extended hours on planned meeting days (600am-1000pm);
• May require weekend work hours and/or travel. Must be able to lift 25 pounds.

***Applications must include a Cover Letter for consideration***

About ACOG

Home to more than 58,000 women’s health care professionals, the American College of Obstetricians and Gynecologists (ACOG) is a membership organization leading advancements in women’s health. When you become part of the ACOG team, you’re part of an organization that values communicating evidence-based, peer-reviewed information about women’s health to members and the general public. ACOG supports its members by maintaining authoritative clinical guidance, providing continuing medical education resources, patient education materials and more. Together with our members, we are working to transform the future of women’s health by delivering a compelling member experience, supporting the ob-gyn profession, and advocating for improved women’s health.

Our Perks

Paid Parental Leave – Breastfeeding Friendly Workplace – Flexible work schedule – Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more!

ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.

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