Job Description:

BARCLAY WATER MANAGEMENT, INC. was founded in 1932 and is the oldest and largest employee-owned water treatment organization in North America. We manufacture a wide range of specialty treatments for controlling water chemistry in heating, cooling, process, and power generating systems. We are currently looking for a Receptionist/ Administrative Assistant to work for our headquarters in Newton, MA. This role will be responsible for performing administrative support functions for the Sales Support Department, Senior Management Team, sales/service and other departments, as required.

Reception Responsibilities include:

• Maintain front desk coverage, receive, screen and direct calls, sign for incoming UPS/FedEx shipments, greet visitors, receive and process incoming mechanical water samples.
• Utilize Chapel Bridge Park’s “Centralized Delivery” system for all incoming/outgoing USPS mail and packages.
• Distribute incoming faxes and incoming/outgoing mail in a timely manner
• Weigh/stamp outgoing mail with the Pitney Bowes mail machine, monitor mail machine supplies.
• Update Front Desk Procedure Manual on an as needed basis.
• Prepare UPS and FedEx shipments.
• Maintain office equipment (fax, copier, mail machine) and replenish supplies as needed.

Sales Support Responsibilities include:

• Assist with in-house Board of Directors meetings.
• Generate letters, sales quotes, proposals, Water Treatment Agreements and complete vendor forms.
• Assist with organizing and updating shared file folders
• Provide backup support to the Office Coordinator with fulfilling requests for Safety Data Sheets (SDS).
• Provide backup support to the Office Coordinator with processing Mechanical Submittals and chemical return authorization requests.

Qualifications include:

• 2-4 years of Reception experience required
• Excellent communication and organizational skills
• Attention to detail and the ability to meet deadlines is required
• Must be authorized to work in the United States

We offer a competitive salary and benefits package including an Employee Stock Ownership Plan (ESOP). Qualified Receptionist / Administrative Assistant candidates are encouraged to send a cover letter and resume to Human Resources via email careers@barclaywater.com or fax (617) 744-3450.

www.barclaywater.com

EOE M/F/DISABILITY/VETERAN

An Employee-Owned Company