Records & Evidence Custodian

EEO Class Code: Administrative Support Worker

Union Status: Unclassified

FLSA Code: Non-Exempt

The Town of Pembroke Park

Job Description

Department: Police

Supervises: None

Position Reports To: Police Lieutenant

Sworn: No

Job Specifications

NATURE OF WORK

Under limited supervision, receives, stores, logs, retrieves, disposes, and releases evidence and found property to appropriate persons; maintains accurate reports and records of inventory of property; transports sealed evidence to lab and handles biohazardous materials; plans and carry out assigned duties and resolved problems according to established procedures; and performs other related duties and special projects as assigned.

STATE OF EMERGENCY

When normal operations of Town departments are suspended or interrupted due to a declaration by the Mayor that a state of emergency exists, all employees will be deemed critical by the Town. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work. This is a condition of employment.

ILLUSTRATIVE TASKS

Tasks required of those in the position of Records & Evidence Custodian include, but are not limited to:

• Receives impounded properties and evidence from Police Officers; releases property and evidence to designated personnel and owners following prescribed procedures. Safeguards the integrity of chain of custody.
• Reviews, catalogs, marks, documents, and stores submitted property and evidence.
• Responds to subpoenas to appear in court and testify as needed.
• Researches adjudicated evidence and unclaimed property in preparation for legal disposal and dispersal.
• Compiles data and prepare periodic and ad hoc reports.
• Works with various charities, organizations and others for donation of property from closed cases.
• Maintains storage area for property control.
• Assists general public, departmental personnel and representatives from other agencies in obtaining Police related information.
• Reviews, inputs, and processes Police related documents and responds to requests for documents from various departments.
• Maintains organized and accurate filing system.
• Reviews and processes requests for background checks.
• Processes arrest data and mail requests and review responses for quality; completes daily productivity reports.
• Organizes materials according to priority; refers to established procedural guidelines in carrying out assignments.
• Maintains and produces Police related documents for various reviews; distribute printed copies; updates various Police reports; accesses, enters data and updates local, state and federal computer databases.
• Performs other related duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES

The Records & Evidence Custodian should possess the following knowledge, skills, and abilities:

• Knowledge of local, state and federal regulations affecting evidentiary procedures.
• Knowledge of principles and practices of warehousing.
• Knowledge of evidence and other types of property disposition and disposal.
• Skill in communicating effectively, both orally and in writing, and following verbal and written instructions.
• Ability to operate a variety of office equipment, including computers and other electronic equipment.
• Ability to respond to inquiries from victims, suspects and attorneys regarding personal property.
• Ability to establish and maintain effective working relationships with those contacted in the course of work.

MINIMUM REQUIREMENTS

• High School Diploma or GED equivalent required. Associates Degree or Bachelor’s Degree in Criminal Justice or a related field preferred.
• Two (2) years of inventory control or property is required, preferably in a Police Department.
• Must possess a valid Florida driver’s license.
• An equivalent combination of education and experience may be considered.

SPECIAL DRIVING REQUIREMENTS

• Have not lost any driving privileges by reason of revocation, suspension or denial of license, or have been convicted and/or had an adjudication withheld of three or more moving violations.
• Have had one DUI (Driving Under the Influence) in any preceding twenty-four (24) month period. License suspension of two weeks or less or suspensions based only on non-moving violations that have been cleared will not automatically result in revocation of driving privileges.
• Have not had more than one DUI (conviction or adjudication withheld) in Florida or any other state within the past ten (10) years.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT

The physical demands described here are representative of those that must be met by a teammate to successfully perform the essential duties and functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to stand, sit, see, speak, hear, and use hands and fingers to operate a computer, telephone, or other electronic device.
• Occasional light to moderate lifting may be required.

The work environment characteristics described here are representative of those a teammate encounters while performing the essential duties and functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Moderate noise (business office with computers, telephones, printers, fax machines, photocopiers, filing cabinets, and light traffic)
• Ability to work within a confined area
• Ability to work in a computer station for an extended period
• The physical environment requires the employee to work inside and outside in heat/cold, wet/humid, and dry/arid conditions.
• May be requested to work nights and weekends for special Town events, Commission meetings/workshops, emergencies, and other Town-related activities.

The Town of Pembroke Park is an Equal Opportunity Employer that does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.