Job Description:

The Procurement Specialist will have two main responsibilities: reviewing and negotiating software license agreements (SLAs) and acting as the primary liaison between the Purchasing Services Department and an assigned set of University departments /customers.

Responsibilities include:

– Working closely with the Office of University Counsel and Computing Services and Systems Development to review SLAs.

– Reviewing most of the University’s SLAs.

This review will include concerns regarding: intellectual property; support and maintenance; fixing of bugs; enhancements to existing software; warranty; confidentiality and non-disclosure; royalties and payment options; transfer of proprietary rights; remedies and limitations; assignment; governing law; HIPAA; export and deemed export; indemnification; infringement; termination requirements; training; personally identifiable information; credit card processing and other legal considerations.

– Negotiating SLAs, pricing, terms and conditions of sale, and warranties with suppliers.

– Working closely with internal customers to review contracts and terms & conditions in an expedited manner. Comment on contracts for submission to the Office of University Counsel.

– Drafting amendments and other documents related to existing agreements for final review by the Office of University Counsel and internal customers, as necessary.

– Reviewing/processing requisitions and related documents required to establish purchase orders as necessary for SLAs.

– Working with internal customers, including IT staff to solicit proposals, analyze proposals received, select suppliers and negotiate contracts.

– Performing special projects and additional duties and responsibilities as assigned.

– Maintaining and updating schedules for projects, transactions and payments for contracts (hardware, software, services, maintenance and licenses).

– Making recommendations based on identified risks and working with the Office of University Counsel and other subject matter experts to establish best negotiation positions with suppliers.

– Facilitating the development of complete statements of work, ensuring that specifications and requirements for acquisitions are adequately detailed.

– Identifying and researching relevant information and making appropriate recommendations for the acquisition of goods and services.

– Managing and /or coordinating department-wide and University-wide contracts.

– Meeting and educating all levels of University personnel, including Deans, Directors and Department Heads regarding the University’s purchasing policies.

– Adding/updating purchasing policies and procedures as necessary.

– Working with Payment Processing to resolve any payment, posting and other issues.

– Working with the University’s eBusiness Resource Group.

C.P.M. or CPSM certification is desirable. Attainment of the CPSM certification within one year of hire is required.